Question 1

Are COVID-19 vaccinations required for my Indico Travels tour?

Accepted Answer

To help protect our travellers, employees and local communities on our tours, we require all participants to be vaccinated against COVID-19. Indico Travels may request official documentation of vaccination, which will be required as a part of the booking process.

Are there exemptions? If for some reason you are unable to be vaccinated for medical reasons, you can apply for exemption, which will be assessed on a case by case basis.  To apply for an exemption, please contact us.

What proof of vaccination may be required? Official documentation of vaccination either in paper or digital format are required. Here are some examples including but not limited to: EU travellers - EU Digital COVID Pass, UK travellers: NHS card, USA traveller - CDC vaccination record.

How will you ensure the safety of my data/vaccination records? Your vaccination status and documentation will be stored in our secure CRM system that is fully compliant with German data protection rules.

Question 2

Can I cancel my trip?

Accepted Answer

You may cancel your place on our tours at any time. If you have booked our [Flexi fare](https://www.indicotravels.com/flexible-booking-conditions), you can cancel for free up to 65 days before your departure. 
You may also choose to rebook to a different date or tour, which costs 50 Euro, if no other irredeemable costs have been incurred by us.

a) General cancellation fees (as a percentage of the booking price):

**For bookings in the CLASSIC fare:**

- up to 65 days before departure 20%
- from the 64th to the 30th day before departure 25%
- from the 29th to the 15th day before departure 45%
- from the 14th to the 7th day before departure 60%
- from the 6th day before departure 80%
- on the day of departure and in case of no-show 90%

**For bookings in the FLEXI fare**

- up to 65 days before departure 0%
- from the 64th to the 30th day before departure 20%
- after 29 days before departure, cancellation fees are identical to those in the CLASSIC fare

Indico Travels reserves the right to claim a higher, specifically calculated compensation instead of the above cancellation flat rates if Ventura can prove that significantly higher expenses were incurred than the applicable cancellation flat rate.

For more information on our cancellation policy, you can have a look at our [Terms & Conditions](https://www.indicotravels.com/terms).

Question 3

Can you help with booking flights?

Accepted Answer

Weve found our travelers prefer to book their flights themselves as they can choose their local departure airport, and decide themselves whether to prioritise by cost of the flight, duration, airline etc. Were vry happy to give you tips on how to get the best flight deals - just drop us a note!

Question 4

I dont have thick winter clothing - can I rent some?

Accepted Answer

Yes! You can book winter clothing for some or all of the days of the trip - see information in the itinerary and drop us a line if you have questions.

Question 5

Id like to arrive a day/some days earlier, or add a few days to the end of my trip. Can I?

Accepted Answer

Absolutely - we encourage that! We can help you extend your stay at the groups hotels, book an airport pickup, and give you tips for things to do regionally if you drop us a [message](https://www.indicotravels.com/contact). For some trips, there are also pre-planned excursions - check your trip itinerary.

Question 6

Ive never traveled with a tour group before - how do I know this is for me?

Accepted Answer

Many of our clients have never traveled with a travel group before - we hadnt either! Weve specifically developed our trips with solo travelers in mind, meaning we give you some spare time and space in which you can do our own thing, but you can also buddy up with people in the group if you like. Traveling with a tour group has great benefits: you get access to locations and communities you wouldnt get on your own, you travel with a local expert and everything is organised for you on the ground, so you can just relax into enjoying your new experiences. Plus, you get to meet a bunch of new people your age who are up for shared adventures!

Question 7

If Im not in my 30s & 40s, can I still join the trip?

Accepted Answer

Our trips are made specifically for people in their 30s and 40s, as we know there are many other travel brands out there catering to other age groups. If youre under 30 or over 49, do check out our sister brands Galapatours and Polartours, who offer boat excursions. If you speak German or French, we also have group travel sister brands that offer trips for all ages. Find our about them here: https://www.venturatravel.org/brands

Question 8

What other vaccinations are recommended or required for my trip?

Accepted Answer

Please check our COVID-19 FAQ regarding COVID vaccinations. Aside from that, as a tour operator, we are not allowed to give specific vaccination recommendations for liability reasons. We strongly recommend that you consult your local doctor or, even better, a qualified doctor specialized in tropical diseases in good time before your trip. Here are some relevant links for residents of several countries: UK: [Gov.uk](https://www.gov.uk/foreign-travel-advice), USA: [U.S. Centers for Disease Control](https://wwwnc.cdc.gov/travel/destinations/list/) and Germany: [Auswärtiges Amt](https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/reise-gesundheit/gesundheit-reise-laender/1609092).

Please note that for our Colombia tour, a yellow fever vaccination is not mandatory.

Question 9

When can I book my international flights?

Accepted Answer

As soon as we have confirmed that the minimum number of participants for your trip has been reached and the trip is therefore guaranteed to take place, you can book your flights. The trip will be confirmed or cancelled at least 45 days before departure. We will be happy to give you tips on booking flights! By the way: it is in our interest to fill the trips as soon as possible, so we do our best to confirm them as soon as possible.

Question 10

When is a trip guaranteed to take place?

Accepted Answer

A trip is guaranteed to take place when the minimum number of participants has been reached. If you have already booked before the minimum number of participants has been reached, we will let you know, so you can book your flights. We will confirm or cancel the trip no later than 45 days before the scheduled departure date. If a trip has to be cancelled unexpectedly, you will of course receive a 100% refund of your deposit or any other payments made.

Question 11

Where does the Lapland trip start & end?

Accepted Answer

The tour starts and ends in the town of Rovaniemi, near the Arctic Circle, so thats where youll be flying to/from. Most likely youll need to change planes in Helsinki, or you can catch a train from Helsinki, which takes 8-12 hours.

Question 12

What language are the tours led in?

Accepted Answer

We are an English speaking company based in Berlin. Our tours are led in English and co-travellers are international English speakers.

Question 13

How do I get to and from the airport in Rovaniemi?

Accepted Answer

Upon arrival in Rovaniemi, you can catch a local bus for €7/USD8 - well giv you detailled descriptions before and everyone speaks English. You can also catch a taxi for about 30 Euros or 36 US Dollars.
At the end of the trip, you can take the same shuttle bus back to the airport. Ask at your hotel reception when exactly it will stop at your hotel.

Question 14

What does a partially guided trip mean?

Accepted Answer

This means that youll travel as a group without constantly having a guide by your side. Well give you instructions on how to get to/from the airport & hotel and when to be where for your activities. Youll have local experts guiding you for certain key activities. Of course we only offer partially guided tours in easy destinations with good infrastructure, where people speak English, to give you the freedom to explore at will.

Finland Itinerary 5 days: Lapland Northern Lights Tour

A snow adventure especially for those in their 30s and 40s

Winter Wonders in Lapland

Share

5 Days

Trip Highlights

Indico Travels' Specials

Reviews